Student Records Policy

1. Responsibility for Security and Release of Student Records:
   Dean of Student Development.
   
   
2. Definition of Student Records:
   Records are defined as data of an administrative or educational nature normally stored in a student's cumulative record folder. Records are not considered a part of the official school records would include notes or other memory aids of a confidential nature maintained by school personnel for their own use in working with students. Such notes become part of the student's official record only when they are shared with another person.
   
   
3. Right to Inspect Student Records:
   An eligible student's request to inspect or review his or her record shall be honored within a reasonable time by the Vice President of Student Development; in all cases, within 45 days after the initial request.
   
   
4. A. Personnel who may have access to student records:
   
   
   • School officials within the local educational agency who have legitimate educational interests.
   • School officials of other local educational agancies in which the student intends to enroll.
   • Certain authorized representatives of the State and Federal Government (PL 93-380)
   • Official representatives of a college, university, or other highter educational institution in connection with a student's application for, or receipt of, financial aid.
   • All other persons may gain access to a student's records only with the specific written consent of the eligible student.
   • Recipients of student records will be cautioned that student information may not be released to third parties without the consent of the eligible student.

B. Information from a student's record should be furnished without the student's consent when required by a judicial order or any lawfully issued subpoena upon condition that students are notified by the law enforcement agency of all such orders or subpoenas in advance of the compliance. Eligible students will be provided with the opportunity to review and challenge their records prior to compliance of the school with the judicial order or subpoena.

5. Request from Prospective Employers. Every effort is made to cooperate with prospective employers of Surry Community College graduates. Information given is of a general nature, such as: dates of enrollment; program of study; fair, poor, good, excellent student; participation in extra-curricular activities, etc.