Consent to Release Records/Withhold Directory Information Withdrawal / Add Policy The most important document you will create as a college student is your academic transcript. It is created when you register for the first time, built upon each semester, and completed only when you have taken your last course. In some ways, it is really more important to your future than the diploma you receive upon completion of a degree program. Each time you apply for a job, each time you apply to take courses at another college, you will need an official copy of your transcript. It provides a complete academic record of all courses you have taken, including grades received. Therefore, even though it may be important to graduate and have a diploma hanging on the wall, jobs in your future may be won or lost on the basis of what a potential employer sees on your transcript. Your transcript is a confidential document maintained by the Records and Registration Office in Student Development. It is accessible only to you and those you permit to have copies. Surry Community College charges a $3.00 fee for each official transcript. Anyone needing an official transcript may choose one of the following procedures:
There is no charge for “unofficial” transcripts.
In accordance with the Family Education Rights and Privacy Act of 1974, only Directory Information will be released without the written consent of the student. Such information may be released at the discretion of the Associate Vice President of Student Development. Directory Information includes: name, hometown, major field of study, dates of attendance, degrees awarded, and awards received. However, a student may request in writing to the Associate Vice President of Student Development that such information be withheld. Such requests will be honored. Failure of students to keep their names and addresses updated in the Student Development Office can cause confusion that could result in mail not being received or colleges and employers not receiving transcripts. Consent to Release Records/Withhold Directory Information Use this form to give consent to release educational records to a third party or to withhold all directory information. This form must be signed by the student in the presence of a Student Development Staff member. Consent and Withhold Directory Information form (.pdf) You will need Adobe® Reader to open this document. Download it for free. Use
this form to request a copy of your transcript. A student who withdraws should do so officially through the office of Student Development and the Business Office. Failure to withdraw officially could result in the assignment of an "F" grade for the work attempted and in a forfeit of refunds. It is the student's responsibility to be sure his registration is correct. During Drop/Add Period. The drop/add period consists of the first five days of classes each semester, except for summer semester. If students decide to drop or add a course, they should come by Student Development and fill out a withdrawal/add form. Instructor's permission is not required during this period. Students who do not attend a class at least once, and not officially drop the class, will receive a "NS" grade for the class. A grade of "NS" applies if a student never physically attends. Official drops for such classes must be completed by students within the drop/add period. After Drop/Add Period. If students decide that they need to drop a class after the drop/add period, they need to follow these procedures:
Students must make certain their registration is correct. This procedure is the responsibility of the students and is one of the most important functions they have as a college student. When a student officially withdraws from school or a class after the drop/add period, a "W" (withdrew) grade will be assigned unless the instructor determines that the student's performance at the point of withdrawal has been unsatisfactory. A student can only receive a "W" if they have actually attended class. A "NS" grade cannot be changed to a "W." If the instructor's evaluation of the student's status is unsatisfactory, an "F" grade will be recorded on the transcript at the end of the semester. If a punitive grade ("F") is going to be assigned, the student is encouraged to continue in the class in an effort to earn a passing or non-punitive ("W") grade. ACA Withdrawals. ACA 111 is required for all first-year, full-time students. Students who decide to drop this class will need to have their withdrawal/add forms signed by the appropriate dean, in addition to following the procedures described above. Students who have completed at least 24 semester hours during a previous period of enrollment, with a GPA of 3.0, will be waived from the ACA 111 requirement See your Admissions Counselor to complete this request. Use this form to withdraw from or add a class. |
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